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Parent Resources » Volunteers and Visitors

Volunteers and Visitors

The Lafayette School Governing Board recognizes the critical role parents and caregivers play in the education of our students. Parents and caregivers are encouraged to share their special knowledge and abilities with our students. At the same time, schools must be able to operate with full confidence that our students are safely working with adults who are there to serve their needs.

All visitors and volunteers to our campuses, outside of those who visit for school-wide events, are required to sign in at the school office. You will swipe your ID in the school office upon arrival. A name badge will be printed for you to wear while on campus. Check the Visitor and Volunteer Levels and Requirements Guide before you plan to visit our campuses.

New Volunteer Registration Process – Be A Mentor

Register for your Be A Mentor account today.

To complete the clearance process via the Be A Mentor portal, you will need:

  1. State-Issued Driver’s License or State Identification
  2. Tuberculosis (TB) Clearance:
    1. Proof of TB clearance within the last four years is required.
    2. If you need TB clearance, consult your medical provider or find community testing options. Or access the website https://www.cchealth.org/health-insurance/my-contra-costa-health-plan/provider-directory
    3. More information on TB testing is available from Contra Costa Health Services.
  3. Live Scan Fingerprinting:
    1. Use a provider of your choice. Local providers can be found here or on the website: https://oag.ca.gov/fingerprints/locations
    2. Once you create your Be A Mentor account, a Live Scan form will be available to download under the 'Fingerprint' tab so you can take it to your local provider.
    3. Background clearance will include reports from the Department of Justice and the FBI, as well as a sex offender registry search. 

Existing Volunteers

Be A Mentor will send reminders when required documents have expired.

Volunteer Drivers

If you plan to transport students for field trips or school-sponsored events in your personal vehicle, you must meet specific Volunteer Driver Requirements before being approved.

These include, but are not limited to:

  • Be at least 25 years old

  • Valid driver’s license, held for at least 3 years

  • Proof of insurance with minimum coverage

  • Vehicle in excellent condition with seatbelts for all

  • No phone use, smoking/vaping, or personal errands while driving

Important: Your personal insurance will serve as the primary coverage in the event of any accident or injury while transporting students. All volunteer drivers must meet the requirements annually, register through Be A Mentor, and upload insurance documentation before transporting students. Review the Parent/Guardian Volunteer Driver Reference Guide for more details.
 

New Requirement: Mandated Reporter Training for Field Trip Driver Volunteers

Starting July 1, 2026, volunteers who serve as field trip drivers will be required to complete Mandated Reporter Training before they may volunteer in that role. This requirement is due to a new California law (SB 848) and applies only to field trip drivers; it does not apply to other volunteer positions.

  • The training must be completed every year to remain eligible to volunteer as a field trip driver.

  • The online training course will take between 1.5 and 2 hours.

  • The deadline to complete the training for the 2026–27 school year is September 1, 2026.

  • Volunteer drivers who do not complete all requirements by this date will not be able to volunteer as a field trip driver until their clearance is complete.

We encourage you to complete the training as early as possible, beginning July 1, 2026.
 
If You Are a Current Field Trip Driver Volunteer

You will receive an email from BAM with instructions to log in and complete the new requirement.

If You Are a New Volunteer
Beginning July 1, 2026, please submit a volunteer application through BAM to start the clearance process. If you want to volunteer as a field trip driver, please complete the mandated reporter training. 
 
How to Complete the Training
After logging into your BAM account:
  • Click the link to complete the Mandated Reporter Training Course 
    • Be sure to select “volunteer” as your role
  • After finishing the course, return to BAM and complete the training exam
  • Upload proof of completion:
    • You can upload a screenshot of the confirmation page or the confirmation email
    • Your name and completion date must be visible
  • You do NOT need to purchase a certificate
The training is valid for one year from the date you complete it.
 

Alternative Option - Keenan Training

If you have already completed Mandated Reporter training through Keenan Safe Schools, this will fulfill the BAM training requirement. You will need to obtain your certificate from Keenan and upload it to the BAM portal. You can find your completed certificate by logging into the Keenan site and going to “My Assignments.” Completed assignments will have a green button to the right of the course title where you can download your certificate. 

We appreciate your partnership and all that you do to support our schools. Thank you for taking the time to complete this important requirement and for helping us maintain a safe environment for our students.